Student Aide General Information

Conference Week Expectations

Student assistance is needed prior to and throughout Conference Week. Most Committees will mainly need help Monday through Wednesday, March 9-11.

Some Committees such as Program, Short Courses, Meeting Coordinator, and Property & Equipment (P&E) are especially busy prior to the opening of Pittcon, and may need volunteers beginning on Sunday, March 8.

Pittcon will be held in San Antonio, Texas
March 7-11, 2026

Work Day Expectations

All Student Aides will be assigned duties requiring four (4) hours each day for a minimum of three (3) days at the Conference. Generally, the choice of attendance options are arriving Saturday and working shifts on Sunday, Monday, Tuesday, and Wednesday, departing Wednesday evening. Or arriving Sunday, and working shifts on Monday, Tuesday and Wednesday, departing Wednesday evening.

This works best if students from each college choose the same option. (Please note shifts that end at 5:00 PM on Wednesday, accommodations will be made, if necessary, for students working these shifts.) Each student will work out their individual schedule with the chairman of the committee to which they are assigned.

Students may spend their remaining time attending posters or talks, visiting booths on the Expo floor, taking a Short Course, or in another activity of the student’s choice.

What’s Covered and not Covered

Pittcon Covers:

  • Stipend for lunch and dinner (breakfast included at hotel)

  • Conference registration

  • Housing, (for non-San Antonio based students), with 2 students sharing a hotel room

  • Access to the Committee Suite each day the Suite is open

Pittcon Does Not Cover:

  • Transportation to San Antonio and to the hotel, or meals while traveling

  • Meals other than a stipend for lunch and dinner
  • Incidentals and entertainment

Local student aides will NOT receive funding for housing, travel, or dinner.